Board Operations
Peace Valley School Board of Trustees has three executive positions which must always be filled. These are the President, the Secretary, and the Treasurer. The board may be as small as 5 or as large as 9 regular members. Board terms last 2 years, executive positions for 1 year, with elections held each January.
| Position | Role | Contact |
|---|---|---|
| President | The President shall be the chief officer of the corporation and shall act as the Chair of the Board. The President shall have any other powers and duties as may be prescribed by the Board of Trustees. | Email the President |
| Secretary | The Secretary shall have overall responsibility for all recordkeeping. The Secretary shall perform, or cause to be performed, the following duties: (a) official recording of the minutes of all proceedings of all of the Board of Trustees meetings and actions; (b) provision for notice of all meetings of the Board of Trustees and members; (c) authentication of the records of the corporation; and (d) any other duties as may be prescribed by the Board of Trustees. | Email the Secretary |
| Treasurer | The Treasurer shall have the overall responsibility for all corporate funds. The treasurer shall perform, or cause to be performed, the following duties: (a) maintenance of full and accurate accounts of all financial records of the corporation; (b) deposit of all monies and other valuable effects in the name and to the credit of the corporation in such depositories as may be designated by the Board of Trustees; (c) presentation of financial reports as to the financial condition of the corporation to the Board of Trustees; and (d) any other duties as may be prescribed by the Board of Trustees. A third party, either a bookkeeper or another member of the board, shall perform a monthly audit. | Email the Treasurer |
The Peace Valley School Board of Trustees meets regularly, using a blend of traditional Robert’s Rules and a software development management approach called Agile to run our meetings. Agile helps the volunteer board members ensure that they commit only to what they can accomplish in each ‘sprint’ cycle between board meetings, and that the entire board has a clear view of upcoming and future tasks. At each meeting, all incomplete tasks are considered, re-prioritized, and aligned to a sprint cycle. When each sprint cycle is over at the next board meeting, the board reviewed completed tasks, discusses any tasks which could not be completed, and recommits to the next cycle’s worth of tasks.
In the board records made available below, you can read more about how our process works from meeting to meeting.